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Date: June 6, 2006 “I move that we appropriate funds not to exceed $2,500 to obtain a professional audit of the FHA financial records for the fiscal year January 1 through December 31, 2005. Three estimates have been obtained from CPA firms ranging from $1,400 to $5,000. The estimated completion time is 3-4 weeks from the contract start date.” The motion was seconded by Ingram Austin. It carried unanimously. Committee (Board Member) Reports Carol-Ann Greenslade reported on the following items.
a) Six roadsides are in need of repair. Carol-Ann has informed the DOT and
barring unforeseen circumstances, DOT will begin the repairs in 2-3 weeks. FHA Office Update
Gillian Cell noted that the President had appointed a committee at the last
open Board meeting to study the issue of how to manage the office 1) in the
short term, during the summer and 2) in the long term, by volunteer or paid
management. The committee (made up of current and former volunteers and 3
Board members) met twice and focused primarily on the issue of summer office
service. At the request of the Board the committee will address the
long-range issues next, including the description of the office manager’s
job. In conclusion, the committee recommended that the office be run by
volunteers during the summer as a temporary solution to the office
management vacancy. Gill read a list of rules and responsibilities
formulated by the committee for the summer volunteers. She also noted that a
second committee made up of current volunteers had organized, met once and
reported back that they were in favor of progressing to paid management
immediately.
a) A nine-year volunteer was an advocate for a full-time paid office manager
for the summer to assure smooth, timely delivery of services. A new resident
volunteer agreed that the office manager should be a paid position. At the suggestion of the appointed committee, Gill introduced the following motion: “That, during July and August of 2006, the FHA office be open from 9:30 a.m. to 12 noon on Monday, Wednesdays and Fridays, and be managed by the volunteers who will have specific responsibilities to ensure the proper functioning of the office.” The motion was seconded by Joanne Flower and it carried unanimously. Reconfiguration of the GP Parking Lot Carol-Ann reported that the parking lot reconfiguration is on-going and that some directional changes are taking place. By July 1st the new traffic pattern should be established and followed. Beaver Pond
Jim Bond, Carol-Ann and Bill Sommers will meet with a representative of the
State DOT on June 8th. The goal will be to determine how much in actual
dollars the state will contribute to the remediation of Beaver Pond and to
get a firm commitment from them. The hope is that the state will share
one-third of the cost of the project which is estimated at $30,000 total. Road Safety
The Road Safety Committee has been reconstituted. Carol-Ann reviewed a
letter written by the RSC to the Sheriff asking for his advice/assistance
regarding road safety in FV. The RSC would like the support of the Board in
sending this letter to the Sheriff. The letter requests a meeting of the
Sheriff, the RSC and the Board and ultimately perhaps a meeting with the
whole community. The RSC has also created a coloring book promoting road
safety and it is hoped that Fitch Creations will underwrite the printing of
the coloring book. Emphasis on an educational campaign regarding road safety
will continue.
a) Commercial vehicles (including those owned by Fitch Creations) have been
observed as frequent speed limit violators on Beechmast and Creekwood in
particular. Carol-Ann noted that adding more speed limit signs has already been investigated by the RSC and FV doesn’t have the population or number of roads to justify more speed limit signs. Adopt-a-Parcel
Carol-Ann explained that the Adopt-a-Parcel program has been in place for a
long time and the language has recently been updated without changing the
substance of the policy. Tribute Jim announced that Gillian has written a tribute to Bob Comey for his many contributions to the community. The tribute will appear on the FHA website and in the Newsletter. Audio System Status Report Lowell Kennedy reported that a surround-sound system with 5-6 speakers has been purchased for the Gathering Place. The plan is to test the speakers (hopefully by the end of this month) and then install the whole system. The system may be upgraded to include “looping” depending on the response of those who need hearing assistance. A suggestion was made to survey the community before “looping” the room to ascertain how many people have hearing aides appropriate for “looping” use.
Resident Input and Concerns
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