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MINUTES

FEARRINGTON HOMEOWNERS ASSOCIATION
ANNUAL MEETING
 November 15, 2009

Meeting was called to order by President Thomas at 6:00 PM. All Board members were present and about 100 residents.

Presidents report

1. Peter thanked the various volunteers who perform a variety of services. He made special mention of Marilyn Band, who recently passed away. She was a special volunteer and an important contributor to the independent living effort at Fearrington. Peter also thanked the various other volunteers, some who were retiring from active service as well as those still contributing to the work of the association. Among those Peter cited were Dinah McAllister and Mary Hammond for their work on the Newsletter, Clair Beth for her careful scheduling the use of the Gathering Place. Richard Bird, Donald Niedringhaus and Bob Steen for their work on the website. Peter also thanked RB for allowing us to use The Barn for the meeting and the work of staff in setting it up.

2. Peter described the role of the Presidents Council as the umbrella group which represents the various service areas as well as those non-service areas. He noted the importance of that organization in helping to resolve the trash removal crisis so that service was not interrupted.

3. Peter noted that four Open Meetings were held during the past year and they covered the following items:

A. Report on Newland Property development (Briar Chapel)
B. Tax assessment issues
C. New Managing Agent (CAMS) and trash crisis
D. H1N1 virus and bus service

Laura Summe

1. Peter introduced Laura as the representative of CAMS. She described the activities that CAMS was engaged in to provide a smooth transition and to up date all records. She also indicated that she is presently searching for an associate to replace the person who has just left the FHA office.

2. Peters report continued

Peter described some of the contributions that each of the Board members have made during this year.

A. Ken Talbot

1. Involved in search for new management organization
2. Production of new directory
3. Covenant issues
4, Budget Committee

B. Walter Jernigan

1. Work with CAMS on financial reports
2. Supervision of annual audit

C. Leonard Kreisman

1. Minutes at various Board meetings
2. Ballots and balloting procedures for Annual meeting.

D. Carol Kurtz

1. Developed specs for audio-visual system replacement and supervised installation
2. With volunteers repainted interior of Gathering Place
3. Involved with securing and placement of benches along paths

E. Harriet McGraw

1. With the Covenant Committee dealt with 50 requests involving Covenant issues
2. Developed new forms for covenant requests and complaints

F. Ray Andrews

1. Sponsored emergency preparedness meetings with CERT and John Bierling as consultant
2. H1N1 information session with Dr. Burke
3. Working on generator project for emergency power to Fearrington Cares and Gathering Place
4. Liaison with local police on security measures

G. Linda Lang

1. Work with Area and Block Captains
2. Smokehouse library and Easter egg hunt

H. Ken Benjamin

1. Bids for repainting signage
2. Supervision of mowing and yard waste pickups
3. Beaver pond and Community paths

I. John Hammond

1. Up-to-date information on county subdivisions and construction Progress
2. Current information on bus service

3. Walters 2010 Budget report

A. 2009 will probably end with a surplus and those funds will be transferred to the Reserve account for unbudgeted and necessary expenditures

B. New assessment for 2010 will be $111.00 to take care of increased expenses

4. Peter then opened the meeting for comments and concerns by residents

A. Concern was raised about the noise created by the early morning bus trip along Wethersfield. John Hammond responded that he will be discussing the elimination of the 6 AM trip with the appropriate party.

B. Concern was raised by some individuals who had not yet received a refund from Glossen. It was suggested that individuals send a self-addressed stamped envelope to Leon and if no refund was received in a couple of weeks to let FHA know so that they can follow up.

C. John Hammond noted that those who do not use a trash removal service are charged $34.00 on their tax bill. If you use a service the service provider ( First Choice), should provide the Tax Collector with that information so that your tax bill can be credited.

D. In response to another question it was noted that the Millcroft mail kiosk is still controlled by RB.

5. Joe Salsbury then reported to the President that the quorum requirement had been met and that all the candidates whose names appeared on the ballot had been elected.

6. Ken Talbot then thanked Peter for his leadership during this year.

7. On a motion made and duly seconded the meeting was adjourned at 7:05 PM.

Respectfully submitted,

Leonard T. Kreisman, Secretary